Scope and Plan
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1. Define the Purpose, Boundaries, and Timeframe
The purpose of an inventory varies depending on the kind of organization requesting the inventory. Similarly, the boundary of an inventory can range from a single business or industry to a larger community, covering the emissions released by all human activities that occur within the boundaries of a city, town, or county. The team conducting the inventory selects a timeframe, typically a year. Since information necessary for the inventory might take time to be published, the chosen year is often a few years prior to when the inventory is conducted.
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2. Choose Methods and Standards
The methodologies used and standards followed should be based on the purpose or specific activities in an inventory, availability of data, and consistency with a country’s national inventory and/or other measurement and reporting programs. The Greenhouse Gas Protocol for Cities3 is the most widely used standard and guidance for governments, cities, and corporations for tracking emissions in their jurisdictions. The protocol includes methodologies and formulas necessary to calculate the total emissions of selected Scopes.
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| 3. Decide the Scope
GHG emissions are commonly classified into three scopes, which are used to help categorize and track emissions.
Categories of Greenhouse Gas Emissions
Visualization of the three Scopes of GHG emissions, based on Scope and whether they are emitted directly or indirectly. Adapted from the GHG for Cities3
The GHG Protocol for Cities defines those Scopes as:
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Definition |
Direct/Indirect |
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Scope 1
Burn
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GHG emissions from sources located within the city boundary.
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Direct
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Scope 2 Buy
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GHG emissions occurring due to the use of grid-supplied electricity, heat, steam and/or cooling within the city boundary.
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Indirect
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Scope 3
Beyond
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All other GHG emissions that occur outside the city boundary as a result of activities taking place within the city boundary.
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Indirect
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Definitions of Scopes for cities’ GHG emissions, as defined by GHG Protocol for Cities with descriptions from the World Resources Institute
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Most community-wide inventories include Scopes 1 and 2, and may include some Scope 3 emissions, depending on the purpose of the inventory and data availability. Frequently, Scope 3 is omitted because there is not enough high-quality data that is readily available. Fortunately, the GHG Protocol allows reporting of GHG emissions in a variety of formats depending on the purpose and audience.
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Scope 1
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Also known as direct emissions, Scope 1 emissions include all GHG emissions from the heating and cooling of residential and non-residential building as well as transport of people and freight occurring within a city's boundaries. A shorthand for Scope 1 emissions is burn, because it includes things a community burns.
Scope 1 emissions can be broken down further into:
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Stationary combustion: Fuel, like oil and gas, burned in buildings or equipment in the community. Think boilers and other fuel-powered machinery that does not move and is used for industrial processes.
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Mobile combustion: Fuel used for vehicles and mobile equipment like cars, trucks, and other gas-powered tools within a geographic boundary.
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Fugitive emissions: Refrigeration chemicals released from air conditioning and fire suppression chemicals used in building fire suppression systems or equipment like fire extinguishers.
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Scope 2
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The shorthand to remember Scope 2 is buy because this scope includes emissions from the energy purchased to run things like heating, cooling, and home appliances. These are considered indirect emissions because in many communities, electricity is generated from fossil fuel sources, often outside the boundaries of a city and delivered via transmission powerlines. Scope 2 emissions are often one of the biggest emission sources for communities, which is why many strategies emphasize saving electricity or installing renewable generation sources.
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Scope 3
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Scope 3 emissions are indirect emissions from activities that support a community but are not necessarily within a community's boundaries. That is why they are emissions beyond the control of a community but still benefit the community. Scope 3 emissions are the most challenging to find good data for calculations, are challenging to regulate, and are therefore often excluded in GHG emissions inventories. However, understanding Scope 3 emissions help community members make informed decisions about their daily lives. The extent of inclusion of Scope 3 emissions depends on the purpose of the inventory.
Scope 3 emissions can be further categorized into:
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Upstream emissions come from moving a good or person to a place, or the emissions in creating a product. |
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Downstream emissions come from disposing of a product or moving people from a place. |
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| 3Greenhouse Gas Protocol. 2022. GHG Protocol for Cities. https://ghgprotocol.org/ghg-protocol-cities |
Collect Data and Quantify Emissions
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4. Collect Information
Information on energy use in the residential, commercial, and industrial sectors, as well as solid waste, water use and treatment, as well as transportation occurring within the defined boundary are collected from a variety of sources. However, in some cases, data is not available for all sectors. Depending on the scale and Scope needed, government agencies, researchers or other organizations work with a variety of local partners. Such partners may include local utilities, regional transit authorities, and local businesses to collect data to create estimates.
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5. Create Informed Assumptions to Fill Data Gaps
Data gaps frequently occur in GHG emissions inventories, especially for larger-region inventories and Scope 3 emissions where data availability is less consistent or boundaries are less clear. In these cases, assumptions, or numbers derived from available information and research, are used to fill data gaps. Assumptions in GHG reports are common, especially for harder-to-track sectors, such as marine and air travel. Fortunately, GHG inventories are a living document and can be updated as new information or more accurate data becomes available. This inventory should be updated accordingly.
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6. Calculate Emissions Using Emission Factors
Once all the information is gathered, the total emissions can be calculated based on either the quantity of fuel used in an area, estimated amount of activity, or a combination of both. Since not all fuels produce the same amount or kind of emissions and the fuel efficiency can vary from activity to activity, emission factors are used. Emission factors, or emissions per activity unit, are numbers published by the U.S. Environmental Protection Agency’s (EPA) and can be found on the EPA GHG Factor Hub4. These emissions factors may be occasionally updated as more scientific research is done.
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7. Validate Estimations
Since almost all data sources and activity data have limitations, comparing multiple forms of data helps improve the accuracy of the inventory. By cross-referencing estimations with multiple sources, areas of improvement can be identified, further researched, and updated to better reflect reality. In many cases, data validation includes a combination of research and community input and requires back and forth collaboration to determine a reasonable level of accuracy. The accuracy of an estimate is indicated by a level of confidence. Estimates with high confidence are considered very accurate while estimates with lower confidence may benefit from some updates which may or may not significantly change the estimate.
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4Environmental Protection Agency (EPA). 2024. EPA Emissions Factors. https://www.epa.gov/system/files/documents/2024-02/ghg-emission-factors-hub-2024.pdf.
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Report, Update, and Track Progress
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8. Report Emissions Findings
Emissions are reported in metric tons of carbon dioxide equivalent (MTCO2e), which is the standard unit for GHG emission reports. Since some GHGs are more effective at trapping heat and remain in the atmosphere for longer periods of time, the Intergovernmental Panel on Climate Change (IPCC), publishes conversions of all GHGs to the global warming potential of one metric ton of carbon dioxide (CO2) over 100 years2. By converting all GHG to MTCO2e, other GHGs like methane (CH4), and nitrous oxide (N2O) can be compared side-by-side. This also has the benefit of enabling comparison between emissions categories that emit different kinds gases either within the inventory or with other GHG emission inventories.
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| ONE METRIC TON OF CARBON DIOXIDE (MTCO2e)
has the same global warming potential as:
Examples of one Metric Ton of Carbon dioxide equivalent
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9. Use the GHG Inventory to Set Goals
GHG emission inventories are a tool that provides a comprehensive snapshot where energy comes from and where it goes. Since a GHG emission inventory is a tool, it does not include recommendations for action. However, the information in the inventory can help individuals, organizations, and local government leaders prioritize actions and make informed decisions about their energy use. It can be used to identify reduction targets and effective strategies for reducing emissions and track increases and decreases in future emissions.
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10. Update and Track Progress on Goals
GHG inventories are a living document and can be updated as new information or more accurate data becomes available. This inventory should be updated accordingly. Additionally, once goals are set, updating the inventory helps track progress on meeting those goals. The frequency of the updates typically ranges between every five to ten years and should be determined based on the kinds of goals set and when a community hopes to accomplish them.
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3Greenhouse Gas Protocol. 2022. GHG Protocol for Cities. https://ghgprotocol.org/ghg-protocol-cities.
4Environmental Protection Agency (EPA). 2024. EPA Emissions Factors. https://www.epa.gov/system/files/documents/2024-02/ghg-emission-factors-hub-2024.pdf.
5Velthof, G.L., Kuikman, P.J. & Oenema, O. 2023. Nitrous oxide emission from animal manures applied to soil under controlled conditions. Biol Fertil Soils 37, 221–230. doi:10.1007/s00374-003-0589-2. |
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